what are different SharePoint “Anyone with the link can edit” and “Share People you specify can edit”?

In SharePoint, “Anyone with the link can edit” and “Share People you specify can edit” are two different options for controlling access to documents or files within SharePoint sites or document libraries:

1. “Anyone with the link can edit”: This option allows anyone who has the link to the document or file to access it and edit it. It is a more open sharing option and is often used when you want to share a document with a wide audience without requiring specific permissions or user accounts. However, it can also pose security risks if the link falls into the wrong hands or is shared inadvertently. Also, a guest with “Anyone with the link can edit” permissions can only upload files, create subfolders, but can’t delete files and rename folders.
2. “Share People you specify can edit”: This option allows you to specify specific individuals or groups who have permission to edit the document or file. When you choose this option, you typically enter the email addresses or usernames of the people you want to grant edit access to. This option provides more control over who can access and edit the document, limiting it to only those individuals or groups that you explicitly specify. For example, a guest with “Share People you specify can edit” can upload files/folders, delete and rename files/folders. Also, you may e requested to login Microsoft to access the shared SharePoint.

Here is the example how to share a SharePoint using “Share People you specify can edit”.

1. With SharePoint open, click Share on the folder you want to share.

2. By default, it is Anyone with the link can edit. Click on it. You should have an option to “Share People you specify can edit” and select it.

3. After Apply, type the guest email address and then Send.

4. The guest should receive an email with the link. Open it and Microsoft will request verify Your Identity.

5. Enter the Verification Code and click on Verify.

6. After login, you should be able to upload, delete and rename files, folders.

In summary, the “Anyone with the link can edit” option is more open and accessible, while the “Share People you specify can edit” option provides more control and security over who can access and edit the document. The choice between these options depends on the level of access control and security requirements for the document or file in question.