How to remove duplicate emails in outlook?

A. Email Remover App

Duplicate Email Remover Developer: MAPILab Platform: Microsoft Outlook (Windows) Features:

1. Easy-to-Use Interface: The app provides a user-friendly interface that allows you to quickly identify and manage duplicate emails.
2. Customizable Settings: You can customize the scanning criteria to suit your specific needs, such as searching within specific folders or applying filters based on email attributes.
3. Automatic Removal: Once duplicates are identified, the app offers options for automatically removing them based on your preferences.
4. Safe and Reliable: Duplicate Email Remover ensures the safety of your emails during the removal process, so you can trust that your important messages won’t be accidentally deleted.
5. Time-Saving: By eliminating duplicate emails, you can streamline your Outlook inbox and save time when searching for important messages.

How to Use:

1. Download and Install: Visit the MAPILab website or the Microsoft AppSource to download and install the Duplicate Email Remover add-in for Outlook.
2. Launch Outlook: Open Microsoft Outlook and navigate to the Duplicate Email Remover add-in.
3. Scan for Duplicates: Initiate a scan of your Outlook mailbox to identify duplicate emails.
4. Review Results: Once the scan is complete, review the results to see the duplicate emails found.
5. Remove Duplicates: Select the duplicate emails you want to remove and choose the appropriate action (e.g., delete, move to a different folder).

Note: Always ensure you have a backup of your emails before using any third-party tool for managing your mailbox.

Duplicate Email Remover by MAPILab is not entirely free. While it may offer a free trial period during which you can use its features, access to its full functionality typically requires purchasing a license or subscription.

Bitrecover Outlook Duplicate Remover.

• Download the wizard to your software and start it.
• Browse the PST file and open it in the software window.
• Select the mailbox folder where you want to delete duplicate data.
• Then select the PST file size and desired language.
• Finally, set the location for the result data and then press “Extract” to get a quick output.

Other remover apps: REMOVE DUPLICATE MESSAGES,  Outlook duplicate finder – Free Add-ins for Microsoft® Outlook,

B. Outlook Clean Up Tool

Outlook also offers an inbuilt function to remove duplicate emails in Outlook that we know as the Clean Up Tool. You need to follow the instructions as we have discussed below:

• Open Outlook and select a mailbox folder.
• Then click on “Home” and then “Cleanup”.
• Clean Up Conversation deletes and removes duplicate emails from a specific folder.
• The cleanup folder deletes duplicate emails from a specific folder.
• “Clean Folder and Subfolders” removes the duplicate folder and subfolders.
• You can opt any of them as per their comfort.
• Then right-click on the deleted data and tap on the empty folder that will permanently delete duplicate emails from Outlook.

C. remove duplicated emails manaully

If you’re experiencing duplicate emails in your Outlook inbox, you can follow these steps to remove them from within Microsoft 365 Outlook:

1. Open Outlook on your computer.
2. Go to the “Mail” tab at the bottom left corner of the Outlook window.
3. Select the folder where you have the duplicate emails (e.g., “Inbox”).
4. Click on the “View” tab in the ribbon at the top of the window.
5. In the “Current View” section, click on the “View Settings” button.
6. The “Advanced View Settings” window will open. Click on the “Filter” button.
7. In the “Filter” window, make sure the “More Choices” tab is selected.
8. Check the box next to “Only items with” and select “Unique Subject and Body” from the dropdown menu.
9. Click “OK” to close the “Filter” window.
10. Back in the “Advanced View Settings” window, click on the “Columns” button.
11. In the “Show Columns” window, select “All Mail fields” from the “Select available columns from” dropdown menu.
12. From the available columns, find and select “Modified” and “Size (KB)” and click “Add” to move them to the “Show these columns in this order” section.
13. Click “OK” to close the “Show Columns” window.
14. Back in the “Advanced View Settings” window, click “OK” to apply the changes.
15. You’ll be back in the main Outlook window with the duplicate emails filtered out.
16. Sort the emails by the “Modified” column by clicking on the column header. This will group the duplicates together.
17. Review the grouped duplicates and select the ones you want to delete.
18. Right-click on the selected duplicate emails and choose “Delete” from the context menu.
19. Confirm the deletion when prompted.