Q: What are different between Shared Mailboxes and Office 365 Groups?

A: Quoted from online:

Groups in Office 365 have many of the features that Exchange Online shared mailboxes do.

• Multiple users can access a Group mailbox, just as they would a shared mailbox.
• A Group mailbox can be used as a single point of email contact for a team or group of users, just as a shared mailbox can be.
• Users can send-as or send-on-behalf of a Group mailbox, just as they would a shared mailbox.
• Emails sent to Groups and shared mailboxes are preserved for historical reference, unless deleted by a user.

Office 365 Groups have additional features that shared mailboxes do not.

• Users (members) can subscribe to receive a copy in their own mailbox of the emails sent to the Group mailbox, which makes Groups work in a similar manner to distribution lists.
• Groups include additional collaboration apps and resources such as a SharePoint team site, OneNote notebook, Planner, and Teams.
• Groups have a guest access model for external collaboration that shared mailboxes do not.
• Groups have connectors for integrating other applications.

However, shared mailboxes have some capabilities that may make them more suitable to teams than Groups.

• Shared mailboxes can have sub-folders in the mailbox, whereas Group mailboxes can’t.
• Shared mailboxes have more granular permissions available than Groups do.

There is some demand for Group mailboxes to have sub-folders, as shown in the comments on this Uservoice suggestion. It’s quite common for teams that use a shared mailbox as an inbound communication channel to user sub-folder to sort or file away items that have been actioned. Although I prefer to recommend a proper ticketing/job management system instead, I understand that simpler scenarios don’t warrant setting up a whole separate system and that a shared mailbox with some sub-folders is quite sufficient.

The sub-folders capability is also a problem for anyone considering migrating public folders to Groups. If the public folders have a complex folder hierarchy that needs to be preserved, then you will basically lose that hierarchy due to the lack of sub-folders in Groups.

As it stands right now, the decision to go with Groups or shared mailboxes is a case of “it depends”. Work out which limitations are a showstopper for you, and which capabilities you need the most, and then make your decision based on that. Given the interest that Microsoft has in Groups adoption, perhaps we’ll see the sub-folders capabilities show up in the future.

With Windows Home edition, you don’t have Local Users and Groups feature to manage a user account. Here are some options to disable or enable password expiration on windows Home.

Method 1: Set a password to never expire using PowerShell

Update-MgUser -UserId -PasswordPolicies DisablePasswordExpiration -PassThru

For example

Update-MGuser -UserId blin@chicagotech.net -PasswordPolicies DisablePasswordExpiration -PassThru

Method 2: Using Elevated Command Prompt

wmic UserAccount where Name=’User Name’ set PasswordExpires=False

Note: Replace the words ‘User Name’ with the user name of your account. Everything else is as written.

1. Log in to Barracuda Backup and Click on Backup.
2. Go to System > Software Downloads page.

3. Once the Agent is installed, go to the Backup > Sources page.

4. To the right of the source unable to connect, click Edit Agent Source.

5. In the Agent Software section, click Test Software Connectivity.

To check Microsoft 365 storage usage, log in Office 365 administrator panel and go to Reports -> Usage

Click on Exchange and then Mailbox usage. You can also click on Storage used (MB) to check Indvidual user’s usage.

Click on OneDrive and go to usage to check the OneDrive usage.

Click on SharePoint and then Site usage to check the SharePoint usage.

Situation: If DUO push or other authentication method don’t work because your users have a old phone, you may have an option to use Append Mode. Here is how.

Append Mode

Applications and devices that don’t support the inline Duo Prompt or a secondary passcode field can use append mode. You’ll enter both your password and an authentication method into the password field.

How to Use Append Mode

Enter your password and the authentication method you want to use, separated with a comma. It will look something like this:password,authentication_method

In place of authentication_method:

Type…	To…
password,passcode	Log in using a passcode, either generated with Duo Mobile, sent via SMS, generated by your hardware token, or provided by an administrator. Examples: mypass123,123456 or mypass123,1456789
password,push	Push a login request to your phone (if you have Duo Mobile installed and activated on your iOS or Android device). Just review the request and tap “Approve” to log in.
password,phone	Authenticate via phone callback.
password,sms	Get a new batch of SMS passcodes. Your login attempt will fail — log in again with one of your new passcodes.

The SMS usage is tricky. The VPN client asks you for a username and password.

You then enter your AD username as the username.
For the password however you enter your AD password followed by the word “sms” such as below.

Pa55w0rd,sms

This will trigger an sms to be sent to the user containing a passcode and this authentication will fail.
The user must then authenticate again this time appending the SMS 7 digit passocde they received after their password as below:

Pa55w0rd,1234567

Where 1234567 is the passcode they received by SMS. This authentication should work and they should then connect.

It is normal when using append mode for the first authentication using “password,sms” to fail.
This is because the word ‘sms’ is not a valid authentication code.
You will then need to re-authenticate using the code you receive by sms.
eg. “password,123456”

Call back is simple and straightforward.

Note: please make sure SMS and Call are enabled in your global policy.

Yu can use ACC. From there you can monitor Network Activity, Threat Activity, Block Activity, Tunnel Activity, GlobalProtect Activity, and SS Activity.

If someone shares her/his OneDrive folder with you, you can add it into your OneDrive folder or My File.

1. Login OneDrive with your credentials.
2. Navigate to Share>Shared with you.
3. Click on the shared folder, Operation in out example.

4. On the top, select Add shortcut to My files.

5. Now, you should see the shared folder, Operation in your OneDrive.

1. Open IE 10.

2. Go to Tools icon

3. Click on Internet Options.

4. Click on Programs tab.

5. Click Set programs in the Internet programs section.

6. Click Set your default programs.

7. Select your browser, Google Chrome in our example.

8. Click Set this program as default.

9. Click OK and then close the Default Programs window.

Note: The steps provided here is not for the OneDrive personal.

1. Login OneDrive for Business account.

2. Navigate to Share with me.

3. Highlight the shared folder you want to sync to PC, and then click on Sync.

4. It may take a few minutes. You can see the share folder in file Explore.

1. Open your web browser and login to the OneDrive website (https://onedrive.live.com).
2. In the OneDrive web interface, go to Share with you and locate the shared folder you want to map in File Explorer.

3. Copy the CID number from the address bar. These are the digits and letters after the “cid=” part of the URL. Don’t include any other characters that separate the CID, such as % or &. 123456789asdfghjkl in our example.

4. In Windows Explorer, right click on This PC and then select Map network drive.

5. In the Folder field, enter https://d.docs.live.net/ followed by the CID you copied in step 3.

6. Check the “Connect using different credentials” box.

7. Click Finish and enter sender or the person who share OneDrive credentials.

8. You should now see all of your OneDrive folders and files under This PC in Windows Explorer