How to configure multiple Exchange mailbox accounts in Outlook

How to configure multiple Exchange mailbox accounts in Outlook

How to Delegate Permissions for other users

By design, each domain user can only have one service in your Exchange Server profile. If you have a user who has multiple e-mail accounts on the same Microsoft Exchange Server, he/she can’t add another Exchange Server profile. In another case, one user may want to give permissions to some access his/her mailbox.

Although you can only have one service in your Exchange Server profile, it is possible to access all of your accounts with Microsoft Outlook without having to log on separately to each account. This article describes how to set up Outlook to access two or more Exchange Server mailboxes from one profile.

Assuming you have two email accounts, Bob and Lin, and you have created a Exchange Server mailbox for account Bob. To access Lin’s mailbox, follow these steps.

Logon Bob and open the Outlook.
On the Tools menu, click Options.
On the Delegates tab, click Add.
Type or select the name for the user of account Lin, click Add, and then click OK.
In the Delegate Permissions dialog box, click to select Editor (can read, create, and modify items) in all lists.
Click OK twice to save the settings.
If the Folder List is not visible, on the View menu, click Folder List.
Right-click the Mailbox - <user name>, and, then click Properties for 'Mailbox - <user name> on the shortcut menu.
On the Permissions tab, click Add.
Type or select the name for the user of account Lin, click Add, and then click OK.
In the Name box, click the newly added entry for account Lin.
In the Roles box, click Owner, and then click OK.
Repeat steps 8 through 12 for all of the other folders in the mailbox.
On the File menu, click Exit and Log Off.
Restart Microsoft Windows, and log on as the user of account Lin.
Start Outlook with a profile configured for the Exchange Server mailbox for account Lin.
On the Tools menu, click E-mail Accounts.
Click View or change existing e-mail accounts.
Click to select Microsoft Exchange Server, and then click Change.
Click the More Settings button.
Click the Advanced tab.
Click Add.
Type the name for the user of account Bob, and then click OK three times
Now, the mailbox for account Bob appears in your Folder List.

Note: The user for account Lin can send messages and meeting requests on behalf of the user of account Bob by entering the name of the user for account Bob in the From Field. These messages contain the names of the users for both account Lin and account Bob.

Post your questions, comments, feedbacks and suggestions

Contact a consultant